Quality of data - The eternal conundrum

| 0 Comments
Managing data quality.jpgTo get better quality data, it is essential to change behaviour - and to do that you need to have the right information tools at your fingertips. Purchasing Index’s Alan Low tells SmartProcurement that structuring data in a more meaningful way is only half of the success.

Since the inception of PI in 1997 the most common complaint we hear from Procurement Managers is about the poor quality of data within their organisations. Since the ‘death’ of internal coding functions in the late 1990s, many organisations have seen an increase in ‘free text’ spend for a variety of reasons, not least business units’ desire to use different suppliers.

Alan Low.pngOver the years PI has seen most of its larger clients embark on coding and other initiatives to make spend data more structured and meaningful. Some of these have been more successful than others, but, without continuity, the good work gets eroded quickly as users go back to their old ways. In essence coding is a continual exercise, rather like painting a bridge.

However, that in itself is not enough. PI believes that changing behaviour within the organisation is a critical part of improving the visibility of spend and compliance and, through this, the quality of data. When it comes to spending the organisation’s money, without the ability to see who is doing what, there can be no long-term solution.

To do that requires the use of modern technology - a system, such as Procuretrak, which allows users to create instant, ad hoc reports in a highly graphical form. This gives Procurement management the ability to challenge errant behaviour, communicate with specific departments or individuals and, if necessary, change processes or systems to accommodate user’s needs. It also makes users aware that working outside the designated policies and procedures will be identified and questioned.

The other use of these modern, top-down, instant and user-driven information systems is to enable Procurement and Finance to prioritise what needs to be amended. Without a system that allows you to change and filter views on spend, it is impossible to decide how to use the organisation’s limited resources to deliver maximum value.

A simple example of this would be identifying suppliers whose BEE status is unknown, sorting that in descending order of value, eliminating suppliers that are not relevant (i.e. utilities), and allocating someone to call those suppliers in descending order of importance to get an up-to-date BEE accreditation. Currently can you do this in your organisation in less than five minutes?

Contact Alan Low on alan@pibenchmark.co.za for more information on data quality

Leave a comment


 

 

Career opportunites

Tutor and Coordinator

  • Gauteng Operations, Planning & Inventory Permanent Procurement Management Supplier / Business Development
Purpose of the job: To plan, coach, advise

Commodity Manager

  • <500 000 Commodities Gauteng Procurement Management
Are you a Commodity Manager looking for the

Supply Chain Professional

  • <500 000 Gauteng Procurement Management Supply Chain
I specialize in placing professionals in the Supply

Supply Planning

  • <500 000 Gauteng Operations, Planning & Inventory Supply Chain
Seeking dynamic candidates to take to the market

Industrial Engineer

  • <500 000 Gauteng Industrial Engineer Procurement Consultant
Are you an Industrial Engineer looking to make

Logistics Manager

  • >500 000 Gauteng Logistics & Warehousing Supply Chain
Seeking vibrant industry specific individuals seeking new opportunities

Operations Manager

  • <500 000 Gauteng Operations, Planning & Inventory Procurement Management
Looking for an Operations Manager to take into

Supply Chain Systems Administrator

  • >500 000 Gauteng Procurement Management Strategic Sourcing Supply Chain
One of South Africa's leading, mining companies is

Logistics Manager

  • <500 000 Gauteng Logistics & Warehousing Procurement Management
Are you an experienced Logistics Manager looking for

Continuous Improvement Manager

  • >500 000 Gauteng Procurement Management Supply Chain
I specialize in placing professionals in the Supply

Warehouse Assistant

  • <500 000 Gauteng Logistics & Warehousing Operations, Planning & Inventory
I am currently looking for ambitious Demand Planner,

Internal Procurement Officer

  • <500 000 Gauteng Permanent Procurement Officer / Specialist Strategic Sourcing
Position Available: Internal Procurement Officer Status : New ...More

Supply Chain Officer

  • <500 000 Gauteng Procurement Officer / Specialist Supply Chain
Seeking dynamic candidates to take to the market

Supply Chain Planner

  • <500 000 Free State Operations, Planning & Inventory Supply Chain
Seeking dynamic candidates to take to the market

Senior Buyer

  • >500 000 Buyer Gauteng Procurement Management
Tech-Pro specialises in placing professionals in the Supply

Industrial Engineer

  • <500 000 Gauteng Industrial Engineer
Tech-Pro specialises in placing professionals in the Supply

Warehouse Manager

  • >500 000 Gauteng Logistics & Warehousing Operations, Planning & Inventory Supply Chain
Seeking hands on individuals that come from an

Manufacturing Purchasing Specialist

  • >500 000 Procurement Officer / Specialist Supply Chain Western Cape
A leading auto manufacture company based in Cape

Procurement Sourcing Specialist

  • <500 000 Gauteng Procurement Consultant Strategic Sourcing
A Leader in the Supply Chain industry is

Planning Manager

  • >500 000 Gauteng Operations, Planning & Inventory Procurement Management
Looking for Planning Managers to take into the