Quality of data - The eternal conundrum

| 0 Comments
Managing data quality.jpgTo get better quality data, it is essential to change behaviour - and to do that you need to have the right information tools at your fingertips. Purchasing Index’s Alan Low tells SmartProcurement that structuring data in a more meaningful way is only half of the success.

Since the inception of PI in 1997 the most common complaint we hear from Procurement Managers is about the poor quality of data within their organisations. Since the ‘death’ of internal coding functions in the late 1990s, many organisations have seen an increase in ‘free text’ spend for a variety of reasons, not least business units’ desire to use different suppliers.

Alan Low.pngOver the years PI has seen most of its larger clients embark on coding and other initiatives to make spend data more structured and meaningful. Some of these have been more successful than others, but, without continuity, the good work gets eroded quickly as users go back to their old ways. In essence coding is a continual exercise, rather like painting a bridge.

However, that in itself is not enough. PI believes that changing behaviour within the organisation is a critical part of improving the visibility of spend and compliance and, through this, the quality of data. When it comes to spending the organisation’s money, without the ability to see who is doing what, there can be no long-term solution.

To do that requires the use of modern technology - a system, such as Procuretrak, which allows users to create instant, ad hoc reports in a highly graphical form. This gives Procurement management the ability to challenge errant behaviour, communicate with specific departments or individuals and, if necessary, change processes or systems to accommodate user’s needs. It also makes users aware that working outside the designated policies and procedures will be identified and questioned.

The other use of these modern, top-down, instant and user-driven information systems is to enable Procurement and Finance to prioritise what needs to be amended. Without a system that allows you to change and filter views on spend, it is impossible to decide how to use the organisation’s limited resources to deliver maximum value.

A simple example of this would be identifying suppliers whose BEE status is unknown, sorting that in descending order of value, eliminating suppliers that are not relevant (i.e. utilities), and allocating someone to call those suppliers in descending order of importance to get an up-to-date BEE accreditation. Currently can you do this in your organisation in less than five minutes?

Contact Alan Low on alan@pibenchmark.co.za for more information on data quality

Leave a comment


SmartProcurement Newsletter
X

Please enter your details below to receive the SmartProcurement Newsletter for FREE on a regular basis.

As part of the SmartProcurement Newsletter you will be receiving World Class Procurement News, Tools, Tips, Tactics, Procurement Training updates, Upcoming Events, and the latest Procurement Career Openings.

* Email Address:
* Title:
* First Name:
* Surname:
* Company:
  Position:
* Country:
* Public / Private:

 

Career opportunites

Marketing Executive

  • <500 000 Gauteng Operations, Planning & Inventory Permanent Projects / Category Management
Geographical Area: Midrand GautengSalary: Market related2 Years Marketing ...More

Head: Supply Chain Management (P6)

  • <500 000 >500 000 Limpopo Permanent Procurement Management Supply Chain
North east of the Tropic of Capricorn, just ...More

Purchasing and Supply Manager

  • <500 000 >500 000 Gauteng Permanent Procurement Management Supply Chain
Purchasing and Supply ManagerThe CSIR has a vacancy ...More

Senior Manager Public Sector

  • >500 000 Gauteng Permanent Procurement Management Projects / Category Management
 Senior Manager Public SectorTotal Cost to Company: R1.1mil ...More

Senior Manager: Mining

  • >500 000 Gauteng Industrial Engineer Permanent Projects / Category Management
Senior Manager: MiningTotal Cost to Company: R900k – ...More

SUPPLY CHAIN MANAGER

  • >500 000 Gauteng Permanent Procurement Management Supply Chain
SUPPLY CHAIN MANAGER(Total Cost to Company R750k – ...More

Master Data Management Advisor

  • >500 000 Gauteng Permanent Procurement Management Projects / Category Management
 MASTER DATA MANAGEMENT ADVISOR(Total Cost to Company R750k ...More

PRO - Performance Reporting

  • >500 000 Permanent Procurement Consultant Procurement Management Projects / Category Management
PRO - Performance ReportingTotal Cost to Company: R800k ...More

PRO - Risk & Governance

  • >500 000 Gauteng Permanent Procurement Management Projects / Category Management
PRO - Risk & GovernanceTotal Cost to Company: ...More

Supply Chain Site Manager

  • >500 000 Gauteng Permanent Procurement Management Supply Chain
Supply Chain Site ManagerTotal Cost to Company R1mil ...More

Chief Financial Officer

  • >500 000 Gauteng Permanent Procurement Officer / Specialist
Chief Financial OfficerTotal Cost to Company R1.5mil – ...More

Process Engineer- WMS

  • <500 000 >500 000 Industrial Engineer Permanent Projects / Category Management Western Cape
Process Engineer- WMS(Total Cost to Company R350K – ...More

Forecast Analyst

  • <500 000 Analyst Permanent Procurement Management Western Cape
Forecast Analyst(Total Cost to Company R350K – R500K) Location: ...More

Group Category Manager: Indirects

  • >500 000 Permanent Procurement Management Projects / Category Management Western Cape
Group Category Manager: Indirects(Total Cost to Company R700K ...More

Group Category Specialist: Chemical

  • >500 000 Gauteng Permanent Procurement Officer / Specialist Strategic Sourcing
Group Category Specialist: Chemical(Total Cost to Company R700K ...More

Sourcing Specialist - 3rd party

  • >500 000 Gauteng Permanent Procurement Officer / Specialist Strategic Sourcing
Sourcing Specialist - 3rd partyTotal Cost to Company ...More

Global Procurement Lead (Processing)

  • >500 000 Gauteng Permanent Procurement Management Supply Chain
 Global Procurement Lead (Processing)Location: JohannesburgTotal Cost to Company ...More

Global Supplier Performance Manager

  • >500 000 Gauteng Permanent Procurement Management Supply Chain
Global Supplier Performance Manager Location: Johannesburg  Cost to ...More

Group Customer Service Lead

  • <500 000 >500 000 Analyst Gauteng Permanent Procurement Officer / Specialist
Group Customer Service Lead  Location: Johannesburg As the ...More

Business Intelligence Manager

  • <500 000 >500 000 Gauteng Permanent Procurement Management Supplier / Business Development
Business Intelligence Manager Location: JohannesburgLead the development, implementation, optimization ...More