Does your organisation qualify for procurement card benefits?

| 0 Comments

 

ShoppingCart.jpg“In my experience the best explanation is an example of what happens when a procurement card (P-Card) is NOT used,” says Anita Carolus, Nedbank Corporate Card National Sales Manager, in this month’s SmartProcurement.


One of Carolus's clients is the Limnology (Freshwater Science) Department of a university. This research department is headed by an emeritus professor with a team of four researchers. Their 2013 research focuses on marine and freshwater mixing zones around South Africa for which their research budget is R900 000. With these funds the researchers need to purchase all their equipment, visit each estuary around South Africa, collect water samples and send them for analysis, and then compile the results in a research report.


The professor is required to manage his research funds and to report to his donors in order to receive further funding. Before introducing P-Cards, control over and visibility of spend was limited, also, the professor’s team often did not fully utilise the fund, which meant that in the next financial year he did not receive the same level of funding…


Complications were introduced by the fact often the professor funded his research out of his own pocket and then claimed this back from the university, which is, more often than not, a process-heavy task. The administrative burden of returning the funds resulted in the professor having to wait for weeks or months for his refund, promoting a reluctance to use the fund.

 

AnitaCarolus.jpgCarolus explains how a P-Card system streamlined the whole process. “With the P-Card, the research funds can be allocated to the different research areas and a number of cards can be issued to approved fund users. The correct controls are put in place to ensure that P-Cards are not abused and complete visibility ensures compliance with the University's purchasing policies. With the procurement card solution the professor tracks and manages his own spend and, with a consolidated monthly statement, he manages each of the cards in his area. Lastly, through a consolidated card statement the university pays the procurement card bill and then allocates funds from the various research areas, making the management of the research funds an easy and seamless task.


The Business Case for implementing a Purchasing Card solution will once again be in the spotlight at the upcoming P2P Professional Forum, a 3-hour event being held on Wednesday 20th November 2013 at the Atlantic Imbizo, V & A Waterfront, Cape Town. To register contact admin@smartprocurement.net.


For more information on how your company can benefit from a P-Card solution contact Anita Carolus at AnitaCa@Nedbank.co.za.

Leave a comment


SmartProcurement Newsletter
X

Please enter your details below to receive the SmartProcurement Newsletter for FREE on a regular basis.

As part of the SmartProcurement Newsletter you will be receiving World Class Procurement News, Tools, Tips, Tactics, Procurement Training updates, Upcoming Events, and the latest Procurement Career Openings.

* Email Address:
* Title:
* First Name:
* Surname:
* Company:
  Position:
* Country:
* Public / Private:

 

Career opportunites

Marketing Executive

  • <500 000 Gauteng Operations, Planning & Inventory Permanent Projects / Category Management
Geographical Area: Midrand GautengSalary: Market related2 Years Marketing ...More

Head: Supply Chain Management (P6)

  • <500 000 >500 000 Limpopo Permanent Procurement Management Supply Chain
North east of the Tropic of Capricorn, just ...More

Purchasing and Supply Manager

  • <500 000 >500 000 Gauteng Permanent Procurement Management Supply Chain
Purchasing and Supply ManagerThe CSIR has a vacancy ...More

Senior Manager Public Sector

  • >500 000 Gauteng Permanent Procurement Management Projects / Category Management
 Senior Manager Public SectorTotal Cost to Company: R1.1mil ...More

Senior Manager: Mining

  • >500 000 Gauteng Industrial Engineer Permanent Projects / Category Management
Senior Manager: MiningTotal Cost to Company: R900k – ...More

SUPPLY CHAIN MANAGER

  • >500 000 Gauteng Permanent Procurement Management Supply Chain
SUPPLY CHAIN MANAGER(Total Cost to Company R750k – ...More

Master Data Management Advisor

  • >500 000 Gauteng Permanent Procurement Management Projects / Category Management
 MASTER DATA MANAGEMENT ADVISOR(Total Cost to Company R750k ...More

PRO - Performance Reporting

  • >500 000 Permanent Procurement Consultant Procurement Management Projects / Category Management
PRO - Performance ReportingTotal Cost to Company: R800k ...More

PRO - Risk & Governance

  • >500 000 Gauteng Permanent Procurement Management Projects / Category Management
PRO - Risk & GovernanceTotal Cost to Company: ...More

Supply Chain Site Manager

  • >500 000 Gauteng Permanent Procurement Management Supply Chain
Supply Chain Site ManagerTotal Cost to Company R1mil ...More

Chief Financial Officer

  • >500 000 Gauteng Permanent Procurement Officer / Specialist
Chief Financial OfficerTotal Cost to Company R1.5mil – ...More

Process Engineer- WMS

  • <500 000 >500 000 Industrial Engineer Permanent Projects / Category Management Western Cape
Process Engineer- WMS(Total Cost to Company R350K – ...More

Forecast Analyst

  • <500 000 Analyst Permanent Procurement Management Western Cape
Forecast Analyst(Total Cost to Company R350K – R500K) Location: ...More

Group Category Manager: Indirects

  • >500 000 Permanent Procurement Management Projects / Category Management Western Cape
Group Category Manager: Indirects(Total Cost to Company R700K ...More

Group Category Specialist: Chemical

  • >500 000 Gauteng Permanent Procurement Officer / Specialist Strategic Sourcing
Group Category Specialist: Chemical(Total Cost to Company R700K ...More

Sourcing Specialist - 3rd party

  • >500 000 Gauteng Permanent Procurement Officer / Specialist Strategic Sourcing
Sourcing Specialist - 3rd partyTotal Cost to Company ...More

Global Procurement Lead (Processing)

  • >500 000 Gauteng Permanent Procurement Management Supply Chain
 Global Procurement Lead (Processing)Location: JohannesburgTotal Cost to Company ...More

Global Supplier Performance Manager

  • >500 000 Gauteng Permanent Procurement Management Supply Chain
Global Supplier Performance Manager Location: Johannesburg  Cost to ...More

Group Customer Service Lead

  • <500 000 >500 000 Analyst Gauteng Permanent Procurement Officer / Specialist
Group Customer Service Lead  Location: Johannesburg As the ...More

Business Intelligence Manager

  • <500 000 >500 000 Gauteng Permanent Procurement Management Supplier / Business Development
Business Intelligence Manager Location: JohannesburgLead the development, implementation, optimization ...More